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6 | SevenRooms Interface - "Graphical Table Booking" Till Function Button Setup

This article covers the various configuration options that can be implemented to customise a site's SevenRooms interface using the "Graphical Table Booking List" Till Function. This also includes SmartPOS use case examples.

This article covers the various configuration options that can be implemented to customise a site's SevenRooms interface using the "Graphical Table Booking List" Till Function. This also includes SmartPOS use case examples.

Prerequisites

  • Minimum Bepoz version of v4.7.2.0 and onwards
  • To access the Till Function Map, following Operator privileges must be enabled
    • Operator Maintenance 'General' Tab
      • System Setup: 'Maintain Till Function Maps' flag

"Graphical Table Booking" Sub-Function

 

Till Function Configuration

  • After selecting the desired Till Function Map and Panel, click on the desired button space and then complete the following steps to configure the Graphical Table Booking Till Function:
    • In the Button Text field enter the text that will display on the Till Function Button in SmartPOS
    • Set the Function drop-down to 'Tables & Accounts'
    • Set the Sub-Function to 'Graphical Table Booking'
    • Enter the required value in the Item field 
      • Item=0 To display all the booking list
      • Item=1 Displays the bookings which are seated only
      • Item=2 Displays the bookings which are not seated only
      • Item=4 Displays the bookings which are active only
      • Item=8 To search the booking info
    • Enter the required value in the SubItem field
      • SubItem =0 - Displays all the bookings 
      • SubItem =1 - Displays the bookings for the current day
      • SubItem =2 - Prompt is displayed to the Operator to select a period
      • SubItem = 4 - Displays the bookings for tomorrow
      • SubItem = 8 - Displays the bookings for next 3 days
      • SubItem = 16 - Displays the bookings from next 7 days
      • SubItem = 32 - Displays bookings from Yesterday
      • SubItem = 64 - Prompt is displayed to the Operator enter a date range to show bookings from
      • SubItem = 128 - Displays the last week
      • SubItem = 256 - Displays bookings for the current week
      • SubItem = 512 - Displays bookings from next week
    • Enter the required value in the Key field
      • Key field allows to filter the bookings by shifts 
      • Supported Shifts are
        • Breakfast
        • Lunch
        • Dinner
        • Brunch
        • Day
          • Note: These shift names must match to Shifts in SevenRooms Diary

Graphical Table Booking SmartPOS Workflows

  • Depending on how your system is configured, there may be one (1) or multiple Till Function Buttons that can be used to retrieve SevenRooms reservations
  • There are many different workflows that can occur when using this Till Function depending on the situation
    • Due to this, not all possible workflows can be covered in this article, however, all Graphical Table Booking List option will be covered and basic workflows will be demonstrated 
  1.  Begin by logging into SmartPOS and navigating to the panel where the Till Function button is located then click on the Graphical Table Booking function button
  2. The configured Table Map will open and there are a number of workflows that can being from the Graphical Table Map including clicking on a Booked Table in the Map of using one of the following button options on the bottom of the screen:
    • Refresh Map which will manually refresh the Table Map with updated data from SevenRooms
    • Table List will be the same as using the Table Open Booking List function and will display a List of SevenRooms Bookings
    • Exit - Clicking on Exit will display the booking list from SevenRooms


Opening a Booking

  • To open a Booking from the Booking Table Map, complete the following steps:
    1. Tap on the desired Table from the Table Map
    2. If the Table has a booking(s) available, a window will open to allow Operators to select from the available bookings; highlight the desired Booking and click the Select button
    3. The Table will now open and the Account linked to the SevenRooms Booking will be attached to the Transaction 
      • Operators can proceed through normal Transaction workflows of adding Products, applying Discounts, performing other Functions, etc.
  • From v4.7.4.0, if there is a seated reservation for the chosen table number, Step 2 will be skipped, and the table will open automatically into the seated reservation.



View Booking Details

  • To view Booking Details from the Graphical Table Booking Map, complete the following steps:
    1. Complete Steps 1 & Step 2 from the Opening a Booking Workflow, however, in step 2 highlight the desired booking from the List and tap on the Booking Details button on the bottom of the screen
    2. The booking details will be retrieved from SevenRooms and displayed on SmartPOS as shown in the below image