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šŸ“„Aged Debtors - A Guide

This article covers an overview of Aged Debtors Account Reports

Overview

The Aged Debtors feature, the first phase of a new account charges and payments system, allows users to generate reports on outstanding account debts categorized by industry-standard aging brackets:

  • Currently Owing

  • 30 Days Owing

  • 60 Days Owing

  • 90+ Days Owing

This feature introduces a new "Aged Debtors" reporting view within the Account List, a new tab in the account maintenance window, and an enhanced account statement report. All provide a summary of outstanding balances based on the age of each charge.

 

Specifications

Version: 4.7.4.3

Released: 28 Jan 2025

Applies to:  Backoffice

 

Key Features & Capabilities

  • Global enablement of the aged debtor's functionality

  • Transaction age-based charge reporting

  • The new account statement PDF section summarises outstanding amounts categorised by age brackets.

 

Configuration

How to enable Aged Debtors

  • Open Backoffice & login with an approved user

  • Navigate to ā€˜System Setupā€™ ā†’ ā€˜Global Settingsā€™

  • Select the ā€˜Flagsā€™ tab

  • Within the ā€˜Flagsā€™ section, check ā€˜Aged Debtorsā€™ to enable the functionality.

The operator requires the ā€˜Maintain Global Settingsā€™ permission to be enabled within the General ā†’ System Setup operator permissions.

Enabling this feature initiates a system-wide recalculation of all outstanding account balances. Depending on the number of accounts and the frequency of charge and payment transactions, this may cause a brief delay in aged debtor reporting.



 

Reporting - Accounts List

With ā€˜Aged Debtorsā€™ enabled in the ā€˜Global Settingsā€™, a new reporting view becomes available within the ā€˜Account Listā€™ in Backoffice.

The new view includes the following fields:

  • Current Owing

  • 30 Days Owing

  • 60 Days Owing

  • 90+ Days Owing


 

 

Accounts Maintenance Window

Enabling "Aged Debtors" in Global Settings activates a new "Aged Debtors" tab within the Backoffice Account Maintenance window.

This tab displays the following:

  • Current Owing

  • 30 Days Owing

  • 60 Days Owing

  • 90+ Days Owing

The operator requires the ā€˜View Accountsā€™ permission to be enabled within the Maintenance ā†’ Accounts & Memberships operator permissions.

 

Accounts Statement - Generated PDF

The generated Account Statement now includes a detailed breakdown of charges, categorized according to industry-standard aging brackets.

 


 

Feature Walkthrough