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📄How to Create and Edit a KeyList

This article covers a step-by-step guide to Creating and Editing KeyLists in BackOffice.

Overview

KeyLists are created within BackOffice to Group together different  Products  that do not necessarily have any common features.

A KeyList can be used in a number of ways, some of which may include: 

Grouping together a select assortment of Products within a Product Group; 

Grouping together the same Sizes of Products to display together; 

Grouping together menu items which are featured together such as Daily Specials or Seasonal Favorites; 

Grouping together any Products that are not grouped together within the BackOffice Product List.

 

Prerequisites 

To access KeyMap features, the applicable Operator Privileges will need to be enabled 

    • Operator Maintenance 'Maintenance' Tab
    • Products: "Maintain Keymap Settings" Flag 
 

Creating a KeyList

  • To Create a Keylist, log into the BackOffice and follow the steps:
    1. From the Maintenance menu, select  Product KeyMaps
    2. Click on the View/Edit KeyLists button in the Header Section


    • This will open a new window titled KeyList Names
    • Click the Add A New KeyList button in the Header Section


    • A prompt will appear asking to Enter the Name of the KeyList 

    • Enter the KeyList Name, and Click on the OK button
    • A new window will open titled KeyList Item List which will display a list of all the Products added to the KeyList

    • To get started, click the Add Another Product button in the Header Section
    • A Product List window will now open allowing for selecting the desired Product

     

    • Navigate through the Product List and select the Product to Add to the KeyList either by double-clicking on the Product or by highlighting the Product and clicking the Select Product button in the Header Section
    • If the selected Product has multiple Sizes, a prompt will appear to select the size:

    • Select the size either by double-clicking on the Size or highlighting the Size and clicking the Select Size button in the Header Section
    • If no size is selected; i.e., "Select Size" is chosen, SmartPOS will prompt Operators to select a Size when the Product is being sold from the Till
    • Repeat these steps to Add all of the Products and their required Sizes to the KeyList
    • When finished, click on the Exit KeyList button which will Save the updated KeyList
 

Editing a KeyList 

To edit the existing KeyLists: 
  1. From the Maintenance menu, Select Product KeyMaps
  2. Highlight the KeyList to be edited from the available KeyLists
  3. Click on the Edit KeyList Items button as shown below
  4. This will now open the KeyList Items List window where Operators can Add, Edit and/or Remove the Products

 
  • Click on the View/Edit KeyLists button from the Header which will open the KeyList Names window.
  • Click Edit Mode

In this mode, you can set the Button Colours, Change the order of Products, Change Names and Sizes.