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📄What is iVvy?

This is a summary for the iVvy interface with Bepoz. 

About

iVvy is an Event Management Solution that is used to book and manage a Venue's events
 
Our interface with iVvy allows for retrieving, accessing and managing event bookings from SmartPOS
 
Firstly, to enable communication with iVvy so that the interface functions seamlessly, both a Till Extension and a Transaction Queue will need to be created and configured accurately
    • Certain options within the Till Extension will also require two (2) Products, an Account, and an External Payment definition to be created
    • An External Payment Device should also be set up to cater for situations where Function payments are Paid in iVvy
    • Lastly, Till Functions will need to be added &  configured so that iVvy bookings can be viewed and accessed from SmartPOS
      • There are two (2) different Till functions which will be used to retrieve the Booked Events from iVvy and display them in SmartPOS

 

Prerequisites

  • Minimum Bepoz version of 4.6 is required for this functionality
  • To access iVvy Interface configuration settings, the applicable Operator Privileges will need to be enabled 
    • Accounts & Membership Flags
    • System Setup Flags
    • System Setup "Maintain Till Function Maps" Flag
    • General: "Operate Tills" Flag
    • Operator Maintenance 'Maintenance' Tab
    • Operator Maintenance 'General' Tab
    • Operator Maintenance 'Till Privileges' Tab
    • Additional privilege flag/s may need to be enabled if these particular Till Functions are configured to require a "Till Button Privilege" which are numbered 1-7
    • Additionally, the SmartPOS Workstation being used will need to have a Till Function Map assigned to it with the Till Function buttons configured and on a panel that is accessible to the Operator
    • Due to customization capabilities in Bepoz, the Function buttons shown in this article may be located elsewhere and/or may be labeled differently

 

Key Features BackOffice Setup

After prerequisites have been completed, the iVvy Till Extension can be added to a Till in BackOffice

    • There are numerous device options to be set, some of which are optional
    • Also, connection settings which are provided by iVvy will need to be entered
    • There's an option in the device settings to test connection settings
  • Additionally, there is a Transaction Queue and an External Payment Device which are both required for the interface which will: 
    • Support sending Transactional line information to iVvy
    • Support Refunding items from SmartPOS and updating in iVvy
    • Map Cost Centers with Bepoz sorts/types/groups so transactions can be translated
  • There are two (2) different Till functions to be added as well which will be used to retrieve the Booked Events from iVvy and display them in SmartPOS
    • This will allow for Opening a Booked Event in SmartPOS and Viewing Booking Details
    • From the Booking Grid, Operators can also Open a Booked Event and View Booking Details
      • The Table Open Booking List will display a List of iVvy Bookings including Booking Reference, Date & Time, Type of Booking, Status, and Name
      • The Table Open Booking Grid will display a Grid of iVvy Bookings showing the length of Booked Events, and Dates or Times depending on how the Till Function Button is configured

     

    SmartPOS Functionality

    • The two (2) Till Functions that are related to the iVvy Interface can be used to view Bookings in either List or Grid format
      • From either of these options, individual Bookings can be seen and further Booking Details which are retrieved from iVvy can also be viewed
    • After selecting and opening an Event in SmartPOS, Payments can be processed directly from SmartPOS and the Bookings can be Closed.