Prerequisites 

• For an Operator to access and edit Raffles Setup, the corresponding Raffles option/s must be ticked on from the Marketing & Promotions tab of Operator Maintenance

Raffle Setup

• To access Raffle Setup, go to Raffles & Draws > Raffle Setup
• This will open the Raffle Setup window which allows Operators to Add, Edit and Delete the Raffle Setups

• To Add a new Raffle Setup, Click on the Add Raffle Setup button in the header which will open the Raffle Setup window

General Options

Raffle name

• Sets a name for the Raffle

Raffle type

• Standard
• The standard selection is the raffle system that Bepoz supports
• External Ticket Systems
• This option uses a 3rd party to produce the raffles systems but uses the till to draw the Raffles

Ticket Sales Schedules

• The Schedules allows Raffles to be activated automatically in the Time Period specified
• If the schedules are not set up, the Raffles need to be turned On and Off manually

Options flags

• Do not add to Nett total
• if this flag is Off then all sales will add to the Bepoz net sales total and also a total called raffle Internal Raffles
• If this flag is On then the sales of raffle tickets will not add to the net total nor product summaries although it will be added to Internal Raffles
• Must be Manually Started
• If this flag is ON, the Raffles need to be manually started and stopped by the operator
• This flag overrides the Ticket Sales Schedules function
• Runs for Multiple Days
• Raffles by default only run within one day
• Turn this flag on to run raffle indefinitely
• You must stop the raffle manually when using this flag 
  

Ticket Sales and Ticket Printing

Starting number

• This is the first ticket number issued
• If this is set, a single till must be selected for the Raffle
  

Maximum to sell

• Sets the maximum number of Raffles that can be sold

Printer type

• Sets the Printer type to print the tickets

Print format

• Sets a Printer format to print the tickets

Print Options

• Print Draw Time
• This will include the draw commence time in the ticket
• Print Barcode
• This will include a barcode to print on the ticket
• That can be used to validate the winning tickets at the raffles terminal when drawn
• Print First and Last Number
• This will print the first and the last numbers on top to the raffle ticket in a large print format
• Numbers per line
• Sets the numbers to be printed per line

Select product

• Click here for the product to sell in order to sell Raffle tickets
• This must be set up with the product mode set as 'Raffle Product' with non-stocked set and the tax set correctly
• A different product for each setup raffle must be used
  

Edit product

• Click here to edit the selected Raffle product 

Store

• Click here to Add or Delete from product

Raffle Product Settings

Size

• The size number of the Raffle Products

Name

• The Name for each size of Raffle Products

Number bought

• The number of products that have been issued 

Number bonus

• Enter the quantity of the bonus numbers issued when the ticket is sold

Normal price

• Sets a normal price for the Raffle Products

Premium Price

• Sets a premium price for the Raffle Products

Raffle Draw and Alerts

Raffle Draw

• Drawn by Bepoz System
• The flag needs to be ticked on for Bepoz system to draw the Raffle
• Draw Commences
• This is the Draw Commence time which can also be printed onto the receipt
• Numbers to Draw
• This sets how many numbers are drawn for the Raffle
• This is generally the number of prizes to be won
• Claim time
• This is set with the time in minutes and seconds that the Drawn Tickets must be claimed
• Draw Image
• This sets the Image associated with the Raffle
• This is also the background image that displays on the customer screen
• Display Raffle Name
• This flag displays the name of the draw on top of the customer draw screen
• Number History Lines
• This field allows previous numbers to be displayed at the bottom of the customer's draw screen
• Random Display Times
• This is the length of time that random numbers appear prior to the drawn number being displayed

Alerts

• This section is not mandatory but can be used to fill in more details
• Scheduled Start
• This is where a contact list is added and notified by a message for when the start of the raffles sales begin
• Draw Commence Time
• This is where a contact list is added and notified by a message when the draw is set to commence
• Draw reminder
• This is where a contact list is added and notified by a message is to commence in the preset number of hours and minutes of the time is scheduled above
• Number sold
• This is where a contact list is added and notified by a message when the 'Number Sold Trigger' is set as above
• Value sold
• This is where a contact list is added and notified by a message when the 'Value Sold Trigger' is set as above

Raffle Product Setup

• Before the Raffle Settings are configured, a Product needs to be assigned to the Raffle
• A Raffle Product is Non-Stocked as the Raffles are sold through the system
• Every Raffle Setup in the system requires its own Raffle Product
  

 

• The Raffle Product Price is set to be $0.00 because the system is designed for the price to be set in Raffle Setup
• Also, ensure that the Stores that are required to sell Raffle Tickets are also added to the Raffle Product