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đź“„Stocked vs. Non-Stocked

This article discusses the contrast between the Stock Modes of Stocked and Non-Stocked as they pertain to Products in Bepoz. 

Overview

This article focuses on the Stocked and Non-Stocked modes.

It is not advised (and in most cases not permitted by the System) to change a Product's Stock Mode after it has been used within the database, e.g., Purchased, Transferred, Manufactured, etc.

 

"Stocked" Stock Mode

  • Any Product that is Purchased and can physically be Transferred, Counted, have its Quantity adjusted, etc. in the same unit that it is Purchased in is considered to be a Stocked Product
  • There are dozens -- if not hundreds -- of examples of Stocked Products; some major categories include the following:
    • Packaged Beverages
    • Ingredients for menu items; e.g., produce, proteins, dairy, poultry, etc.
    • Dry/canned goods

            

 

  • Notice that for a Stocked Product, we have the "Re-Ordering" fields available for configuration
    • These allow us to maintain the Purchase unit/s and standard Quantities of those Units that the Stocked Product is Purchased in
    • These same Units and Case sizes are then subsequently used throughout the system when placing Purchase Orders, Transferring Stock, counting for Stocktakes, etc.
  • Stocked Products should not have any Ingredients; if it is a Product that is also sold, it is typically sold as-is; i.e., as the same base Unit it's Purchased as or a portion of the Base Size such as beverages that are Purchased in Cases/Bottle but can be sold in milliliters or ounces

 

"Non-Stocked" Stock Mode

  • In contrast to Stocked Products, Non-Stocked Products are Products that need to exist in the database typically for Selling purposes
    • In order for a Product to be sold, it must be added to a KeyMap and in order for that to happen, a Product needs to exist in the database even if it is not Purchased as it is sold -- think of a pizza that is made up of ingredients; the ingredients are purchased (these would be Stocked Products), but the pizza itself is made to order and therefore is Non-Stocked
    • In this pizza scenario, having the Non-Stocked Product in the database not only allows us to add it to a KeyMap to be sold, but it also allows us to record data and report on the Product
  • It’s advised to configure Non-Stocked Products' Ingredient Products (which would typically be Stocked Products) for accurate Quantity on Hand figures of the Product's Ingredients; e.g., any time a Non-Stocked Product is sold, the Ingredient Quantities will be decremented from Stock
  • Common examples of Non-Stocked Products include made-to-order cocktails, menu items, meal deals, and other package products that are added to the Product list to be sold

            

  • Notice that for a Non-Stocked Product, the "Re-Ordering" section is removed since these Products are not Purchased