📄Vouchers - How to Create a Voucher

Vouchers are rewards that contain a discount on certain products. The discounts can be a fixed amount, percentage or a fixed price.

To access Voucher Setup features, the applicable Operator Privileges will need to be enabled
- Marketing & Promotions Tab
  - Promotions: "Maintain Voucher Setups" Flag
  - Promotions: "Issues/Edit Vouchers " Flag

To set up a new or existing Voucher, Follow the procedure below after signing into BackOffice

To access the Voucher page from the BackOffice main page. Follow the process below:
1. Click Marketing & Promotions in the menu sidebar
2. Click Voucher Setup and a new window will appear

To add, press "Add Voucher Setup" in the header or double-click a row in the list to edit an existing voucher
Both paths will open the 'Voucher Setup' panel

Voucher Name
- A title for the voucher. It is suggested to include the discount amount and product names within this label
Stop All Redeems Flag
- This will stop any of these particular voucher from being redeemed.
- ON: This voucher cannot be redeemed in any case
- OFF: This voucher can be redeemed
Voucher Type

A dropdown list that displays the different kinds of vouchers that are available in Bepoz
Each type will have some unique fields displayed in the Voucher Details section
Types:
- Product Promo - A product promotion is applied to the current product
- Auto Product - A selected product will be sold using a product promotion
- Auto Product Finalise - A selected product will be sold using a product promotion and is then finalised using Cash
- Discount Amount - A entered amount will be applied as the discount
- Discount Percent - A entered percentage will be applied as the discount
- Multi Buy Promo - A MultiBuy Promotion can be attached
- Items Disc Pct By Sort Or Type - A entered percentage will apply to products that match the chosen Sort/Type setting
- Items Disc Amt By Sort Or Type - A entered amount will apply to products that match the chosen Sort/Type setting
- Gift Certificate - A certificate that contains a value
- Credit Note - A credit note used for refunds TBC

This area consists of two fields that can place different limits on where the voucher can be applied to.
All Venues - First Field
- A dropdown list that shows Venues that are set up in Backoffice.
- If All Venue is selected then the voucher can be used in all venues
- If a specific venue is selected then the voucher will only apply to that venue
All Stores - Second Field
A dropdown list that shows Stores that are set up in Backoffice.
If All Stores is selected then the voucher can be used in all stores
If a specific store is selected then the voucher will only apply to that store

On Permanently Flag
- ON: Voucher will run forever with no end date
- OFF: Schedules configuration will be available. if no schedule is added and this flag is off the Voucher cannot be
Schedules
- Lets users set a start and end time/date for the voucher to be active. Any time/date outside the set schedule will not allow the vouchers to be redeemed
- Add: When users click this button a 'New Schedule' panel will appear
  - Overall Start and End Dates click the boxes next to the start/end date to choose the current date or click the down arrows next to the start/end date to open a calendar and choose a date

Choose the repetition period by clicking the radio button next to the desired option

By default 24 Hours a Day flag will be ON. This will mean the session start time will start when the schedule is created and end in 24 hours
If this flag is OFF, then users can choose a start and end time by inputting a time or using the arrows
Click OK to save OR cancel to discard

Edit: First choose an existing schedule in the schedules list. When the edit button is clicked it will open the configurations of the selected schedule
Delete: First choose an existing schedule in the schedules list. When the Delete button is clicked the selected schedule will be removed

This section can vary based on the selection made in the Voucher Type field. Each Voucher type will have some unique fields that will display when selected. Refer to Article, Voucher Type for more details on each voucher types unique field
The consistent fields that will appear on all Voucher Types are the Start Type and Expiry Type
Start Type

This field will have a dropdown list to select a starting date/time. Leaving it as 'None' will have the current date and time as the start value. When another option is clicked a field will appear underneath, where users can specify a value.

This field will have a dropdown list to select an Expiry date/time. Leaving it as 'None' will set the voucher to never expire. When another option is clicked a field will appear underneath where users can specify a value.

Do not Print Ticket
- A voucher ticket will not be printed
Do not Print Ticket for Accounts
- A voucher ticket will not be printed for an account holder
Prompt For Lookup when sold
- Asks issuer to scan the digits for a sold voucher that may already have a physical copy
Prompt For Lookup when issued
- Asks issuer to scan the digits for an issued voucher that may already have a physical copy
Display Payment Line
- Displays the payment line on a transaction where a voucher has been redeemed. This will not appear for Gift Certificates
Limit 1 per Transaction
- Each transaction can only have one voucher redemption

Click the OK button at the bottom of the panel to save the configurations for the voucher list. Click cancel or the X button on the top right to discard the changes

This article will outline a step-by-step guide to creating a Voucher in Bepoz