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📄Reporting Terminology

This is a Glossary of the words and phrases used in Bepoz Reports

  • Adj Profit Amt; Profit Amt minus stock transfers, stock loss, and even labour (if clocking is in use). 
  • Adj Profit Perc; Adj Profit Amt as a percentage of Nett Sales
  • COGS; Cost Of Goods Sold
  • Cost OnHand; This is a snapshot of the current value of stock on hand at the time that the report has been run.
  • Cost OnHand End; The total cost of each item on hand at the end of the reporting period, with all movements accounted for.
  • Cost OnHand Start; The total cost of each item on hand at the start of the reporting period.
  • Cost of Sales; This is a calculation of the cost of goods sold. This is a key calculation, though not the only inclusion,  in profit calculations.
  • Gross Margin (GM); Gross profit [$ or %] Generally calculated by:
    • Ex GST Sale price minus Cost price then Divided by Cost x 100  = % Profit
    • Ex GST Sale price minus Cost price = $ Profit
  • Gross Sales; Total Sales turnover of all products sold within a reporting period, not including any discounts. This is not a true reflection of revenue, but is a key calculation in the performance of promotional activities, discounts, and so on. 
  • GST; Goods and Services Tax. The Tax component of Australia
  • GSTFree; An exemption from Tax
  • Qty OnHand; This is a snapshot of the quantity of any given item at the time that the report has been run. This can make it illogical for use with historical reporting, but can be helpful in analysis of Sales Performance against current inventory for the most recently elapsed period. This field has similar sizing restrictions as other Qty fields. 
  • Qty OnHand End; The quantity on hand at the end of the reporting period selected, with the same calculation restrictions as Qty OnHand Start.
  • Qty OnHand Sold; This is one of the various types of stock movement that can occur within a reporting period. It will have similar limitations as other Qty fields (is, sizing and stores selected). Other stock movement columns include purchased, stock loss, transfers, etc. 
  • Qty OnHand Start; The quantity on hand at the start of the reporting period selected. Note that this number will calculate only where rows are selected with logical size groupings. The Subtotal (column header) will only summarise data where all rows are of the same size. Ie, 100 units of a product with sizing in bottles cannot be logically added to 50 units of a different product with sizing in millilitres. As such, the most accurate data is when individual sizing is selected from individual stores, when initiating a report. 
  • Profit Amt; Nett Sales minus Tax, minus Cost of Sales. Note that Tax is still included in this calculation
  • Profit Perc; Nett Sales minus Cost of Sales as a percentage of Nett Sales. Note that Tax is still included in this calculation
  • Nett Sales; Gross Sales minus all Discounts. 
  • Nett Sales Ex Tax; Nett Sales minus Tax on sales. 
  • Nett Total; Similar to Nett Sales, but is configurable according to individual business accounting practices. Whether or not various discounts, surcharges and fees are included in Nett Total will affect this figure and how far is varies from Nett Sales. These inclusions and exclusions are managed in Global Settings. Any changes to these Global Settings take effect from all transactions moving forward - changes do not affect retrospective transactions, datasets or reports. 
  • Shift; A period of reporting to break up the day. 
  • Sizes; Similarly to above, selecting individual sizes will produce the most accurate row-level calculations, though selecting 'All Sizes' will produce the most accurate summary reporting across individual stores. 
  • Stores; Given that each store has products stored in different default sizes, some columns such as Qty columns will either NOT produce any data when selecting 'All Stores' from report filters, or they will product results in rows with consistent sizes only and will not product Sub-Totals (column headers)
  • Tree vs Sorts; Product Summaries are designed to produce reports with rows based on the product tree. Similarly, Till Summaries are based on the Venue / Store / Till tree. These can produce grouped reports on sub-groups within any given group in the tree. This differs fundamentally from reporting on product Sort Groups or Type Groups, etc. These are available in the Period Summary reports, but with very limited detail. 
  • Turnover; The amount of money taken in a particular period.
  • Variance%; The Difference between Start and End figures as a percentage
  • Volume - Quantity and Type of the Size of a Product Sold. E.g 300 Mills or 1 Item